Don’t get bogged down in all the details and complexity of employee licensing. We can tell you which of your employees need to be licensed and we can manage the process for you.
Employee licensing made easy
While most security companies make sure they obtain and maintain the required company licenses, many are not aware that certain employees in the organization must be registered or licensed as well.
If you permit an employee to perform regulated duties or access certain types of information without an employee license or without completing their required continuing education (CE), fines and other penalties can be assessed against the company as well as their license holder.
Who must be licensed?
The specific employees that are covered by a license or registration requirement varies from state to state based on the regulation specific to that state and depends on lots of different factors including:
- What are their job responsibilities?
- What type of customer information can they access?
- Where are they located?
- Where are their customers located?
The regulation, eligibility requirements and process for an employee license or registration will vary depending on the jurisdiction but often include such things as:
- Minimum Age Requirements
- Experience Qualification
- Industry Training or Certification
- Acceptable Criminal History Background
- Completion of an Exam
Many states have continuing education (CE) requirements that must be completed prior to the renewal of their license. The specifics vary greatly depending on the jurisdiction. For instance:
- North Carolina requires each alarm registrant to complete 3 hours of CE every 2 years. Training must be provided by a vendor approved by the state. The CE must be reported on a specific form and submitted with the renewal application.
- Texas alarm monitors must complete 4 hours of CE each renewal cycle while technicians must complete 8 hours of CE each renewal cycle. Although TX does not have a list of approved training vendors, the content of the course must relate to the category of registration. The CE certificates are not submitted to the state, however they must be kept on file and provided for inspection when TX DPS conducts their annual audit of the business records.
Renewal schedules also vary state to state. Here are some examples:
- Connecticut – technicians must be renewed annually
- Maryland – registrations expire every 3 years. Renewals need to be submitted 90 days prior to expiration. Late fees accrue daily for any renewal application received less than 30 days prior to expiration.
- South Carolina – alarm registrants never expire
- Texas – alarm monitors and technicians expire every 2 years from date of initial licensure
Understanding the requirements for each jurisdiction requires research across multiple websites. It’ll make you want to throw your hands up and shout, ENOUGH!
Let us do the heavy lifting for you in Employee Licensing. Here’s how we can help:
Prepare the application packages
Run the required background checks
Schedule fingerprint appointments
Enroll employees in any required certification courses
Scheduling the examination for eligible employees
Enroll employees in the required entry or continuing education courses
From managing the required documents to facilitating license renewal, our system keeps everything organized and up-to-date. We provide specific instructions tailored to each license type, saving you time and eliminating confusion.
By centralizing all licensing-related data, we make it easy for the employer to document compliance during audits and inspections by state agencies.
Our employee licensing solution empowers businesses to focus on their core operations while maintaining confidence in their compliance status. Rest assured that your workforce is eligible and licensed to perform their duties with confidence, all with our user-friendly services.
Once the license is issued, we can put it in our renewal pool so you can forget about it! We’ll even check, track, schedule and manage the continuing education requirements for you.
This allows you to avoid a fine or disciplinary action associated with non-compliance, so you can focus on your business.
This service is available for all security employees, whether they be salespeople, install / service technicians, central station employees, remote video guards, or security guards.
In Conclusion: Easier Licensing For Security Employees is Possible!
Did you know? If you permit an employee to perform regulated duties or access certain types of information without a license or without completing their required CE, fines and other disciplinary actions can be assessed against the company and their license holder.
Like everything else in compliance, licensing for employees can be complex and frustrating. The licensee documentation needed from individuals may seem like a lot in the licensing process. Compliance Management Solutions offers comprehensive licensing solutions to help businesses navigate the complex world of employment licensing requirements. Ensuring employees are licensed is a critical aspect of compliance management. Our process puts you in control, streamlining the process and ensuring adherence to all necessary regulations. Let us help!
Click the button below to speak with a real person who can answer your questions. By providing a small amount of contact information, you will be on your way to understanding the licensing process for an employee.